The phases of the multi-year implementation are as follows:
The following critical activities were conducted over the past year to support the successful implementation of Workday, including identifying an implementation partner, documenting UF’s business processes, and enhancing UF’s data governance and strategy.
We will document the current state of UF’s business processes to understand the current workflow and existing technology touchpoints.
We will clean and prepare our institutional data to be ready for the Workday system, while also maturing our data governance framework to better govern our use of data. This workstream is a critical component to the project’s success.
We will select the software product and our implementation partner to deliver a new cloud-based administrative system.
The ERP includes refining our systems to implement Workday, such as configuring the data model, and chart of financial accounts, as well as designing security features.
We will conduct many technical projects that will enable system integration with Workday.
Campus participation and representation aligned with project strategy will be key to a successful implementation. Project strategy also includes managing risks, having a process for issue escalation, and deploying a comprehensive change management framework.