FAQ

Empowering UF is a multi-year initiative to modernize operational processes and upgrade administrative information systems to better serve the university community and meet UF’s evolving business needs.

This project centers on the transition to Workday, a cloud-based platform that integrates human capital management (HR), financial management and planning solutions. The Empowering UF team is dedicated to engaging, preparing and supporting staff and faculty throughout the transition to Workday.

All UF colleges, centers and institutes, and administrative offices will make this transition to Workday.

The “go-live” transition will occur on July 3, 2027. Meanwhile, Empowering UF’s in-depth planning and readiness efforts are already underway to help UF understand and address faculty and staff needs and guide everyone through the transition as smoothly as possible.

Empowering UF will streamline and modernize daily operations for faculty and staff by introducing integrated, user-friendly tools through the Workday platform. The new system will make routine tasks — such as managing HR, finance and planning processes — more efficient and accessible. This transformation aims to reduce the administrative burden on users and enhance their experience.

Not only has UF dedicated technical, project management and functional experts to this project, the university has adopted an organizational change management approach, with organizational readiness, training and communications experts dedicated to ensuring awareness, adoption and understanding. The Empowering UF team will provide regular updates, targeted training and clear communications using multiple methods to ensure awareness and understanding. Please visit Updates to subscribe to our newsletter and check Education periodically.

Workday was chosen for its proven ability to deliver integrated, cloud-based solutions for human resources, finance and planning. Its user-friendly tools and robust functions support greater efficiency, transparency and adaptability for UF faculty and staff. This platform’s capabilities align with UF’s goal to modernize operations and provide the best possible experience for faculty and staff.

The upcoming GBAS Workday sessions’ topics and registration links have been and will continue to be shared via the GBAS listserv. If you would like to register for the GBAS listserv to be included in the demos, please submit your request here. All previous Workday GBAS demos can be found here.

Unfortunately, we are unable to provide a sandbox for Workday. We will have user experience review in February 2027 to provide more exposure to the system and get people more familiar with the system. All previous Workday GBAS demos can be found here.

Yes, we will have a robust training curriculum beginning in early 2027. In the meantime, please explore all previous Workday GBAS demos here.

No. We are transitioning to Workday. The PeopleSoft system “myUFL” is being replaced for Finance, HR and Post Award Grant Management.

This will depend on your security profile in Workday and the level of access it permits. The project team is currently conducting security role mapping activities to align security roles to Workday capabilities.

myInvestigator currently provides visibility into research funding only. The new Workday system will expand on this capability by consolidating research and non-research funding sources into a single platform. As a result, myInvestigator will be retired, as Workday is expected to provide a more comprehensive and improved experience.

No. Workday will serve as our applicant tracking system and PageUp will be phased out before go-live.

Employees will still have 60 days to enroll in benefits with Workday.

Yes, you’ll still be able to review employee history in Workday, though only limited history will be converted from PeopleSoft. Full PeopleSoft history will remain available in the enterprise data warehouse (EDW) via reporting tools.

Shopping with our catalog suppliers will continue to happen in MyUFMarketplace.

Please check back in the near future for updated information specific to travel, effort certification, and more.

Formal Workday training will begin in early 2027 with online courses and instruction guides. In late spring 2027, there will be instructor-led virtual training. This formal training will be based on your security roles in the Workday system.

In the meantime, you can get a head start by exploring Education & Resources for early learning activities or subscribing to the Empowering UF Newsletter to stay informed about project news and updates.  

Many faculty and staff across UF attended 2026 Spring Outreach Sessions, a series of presentations customized for dozens of colleges and units, to hear Empowering UF leaders share the new platform’s tools and business processes (Outreach Presentations – Empowering UF). In fall 2026, our faculty and staff can expect to receive personalized communication via email with an early learning checklist to help them prepare for Workday training in spring 2027. Stay tuned for invitations to additional outreach events as we inform and engage our future Workday users!

Additionally, the team continues to host stakeholder feedback sessions and advisory meetings to engage hundreds of staff from across the university. A Change Agent Network of 130+ representatives from throughout UF are also involved to help share information between their units and the project and help prepare colleagues for the changes ahead. 

These efforts ensure an inclusive, thoughtful process to help the Empowering UF Project Team identify, understand and strive to meet UF’s needs. Please visit Outreach to learn more. 

Early preparation for faculty and staff across the university is key to a smooth transition to Workday in July 2027. Early learning resources are available now in Education & Resources. Explore the online content to learn about Workday’s HCM/Payroll and Finance/Research terminology, view a Workday demo, study Core Concepts, watch a short video on Workday’s Foundation Data Model and check out interactive graphics. Please continually return to this page to explore refreshed content.

Stay informed by subscribing to the Empowering UF Newsletter, where we will alert you about new resources.  

The Empowering UF Change Agent Network launched in summer 2025, with more than 100 staff representing their units, departments and colleges as trained liaisons to support organizational change management. These Change Agents will be supported with resources to help them promote awareness, encourage adoption and address concerns to ensure they and their colleagues make a smooth and successful transition to Workday. Change Agents serve as advocates and resources for their peers during periods of transformation.

• To see how staff from colleges, departments and units are serving as Change Agents across the university, visit Outreach.
• Find your Change Agent here.
• And visit the Voices section of this website to hear from them in-person.

Subscribe to the Empowering UF Newsletter, get to know your department/unit Change Agent, and return to this website to regularly check out Updates, Education and Voices sections.

We welcome your input and questions. Contact your Change Agent or use our contact form.

Workday will replace the majority of UF’s enterprise resource planning (ERP) solutions, including PeopleSoft and other platforms, with a few exceptions. Several current business systems will remain in use but will be integrated into Workday. As a result, many software programs and systems will be impacted, either through replacement or integration, to ensure streamlined operations and data flow across the university.

The Student Information System (SIS) will not be replaced by Workday during the Empowering UF project. SIS will continue to operate as usual, though there may be some changes in how it works with other systems as Workday is implemented.

For more information on related student technology transformations, read about the Streamlining Academic Management (SAM) initiative. The SAM initiative is designed to help UF students find required classes, progress through their degree programs and graduate on time by implementing new software that unifies and automates curriculum management, degree audit and course catalog systems.

The Empowering UF team is assessing the functions currently provided by PeopleSoft and other systems to determine which will move to Workday. Departments that currently use in-house systems that pull data from myUFL will receive guidance on new ways to access data as processes and integrations are streamlined for the best possible user experience. We will provide updated integration points and reporting tools to ensure users have continued access to necessary information.

Empowering UF will manage the data access and reporting needs of functional users with a “Workday First” prioritized reporting approach. Required historical data from our current PeopleSoft system will be made available via UF OneLake and enterprise reporting tools. Please visit the Empowering UF website Data Reporting & Enterprise Data Warehouse page (under About) for details, including a helpful table showing where you will go for certain types of data following the transition.  

Please visit the Secondary Systems page and scroll down for related FAQs.

In Workday, a notification will be sent to the HR team and the manager associated with the transferring worker’s current Supervisory Org to inform them that the worker has accepted another position. The notification will also include the anticipated effective date of the transfer, the name of the new Supervisory Org to which the worker is transferring and a few other details.

Yes.

Changes can be made to cost centers after Workday go-live, but they will need to go through a formal governance process. Please explore the FDM FAQ page here for more information on cost centers.