Empowering UF aims to build modern and unified businesses processes and administrative systems that will support the university for the next 20 years.
The One UF vision represents a desired future state in which all UF colleges, departments, and units use a common set of business processes in the same system. As such, all academic, administrative and DSO/affiliate units will participate in the modernization initiative.
Currently, UF has 53 third-party integrations to PeopleSoft. During the readiness assessment, an inventory of third-party applications was performed to determine the potential scope for the Empowering UF initiative. Decisions about keeping or retiring UF systems or other third-party applications will be made during project implementation.
No. The current student system will need to integrate with the new Workday ERP system.
Homegrown, or “second-degree” systems will need to be evaluated to determine compatibility with Workday. Our goal is to meet as many business needs as we are able through Workday and thereby relieve departments of the need to maintain a separate system.
During the Architect stage, which starts in Spring 2025, the project will conduct Design sessions to understand how Workday addresses specific business processes and design for the future. Members of the UF community will participate in Design sessions to keep input targeted and productive in order to help design Workday for UF’s needs. The Test stage, beginning in Spring 2026, will also involve university-wide representatives.
The UF project team will begin to re-imagine our business processes together to help eliminate pain points and to think about how we will work together in the future. We will be asking for active participation throughout the configure and design phases, empowering members of the university community to become subject-matter experts and resources to their respective communities prior to go-live. Leading up to and upon go-live, traditional training and support will be available as well.
Yes, while the details of how much historical data will be available are still being determined, we are planning to ensure historical data are still easily accessible based on the required need.
A major piece of the planning phase will be capitalizing on the opportunity to reimagine UF’s chart of accounts and the way the university does its business. A lot of what we do today is based on practices that are nearly 20 years old and have not adapted to the university as it has grown.
Workday’s equivalent Chart of Accounts (COA) is called the Foundation Data Model (FDM). Planning for this core element of the new Workday ERP system will begin early in the Readiness stage to enable a successful a COA design.