Empowering UF is a multi-year initiative to modernize operational processes and upgrade administrative information systems to better serve the university community and meet UF’s evolving business needs.
This project centers on the transition to Workday, a cloud-based platform that integrates human capital management (HR), financial management and planning solutions. The Empowering UF team is dedicated to engaging, preparing and supporting staff and faculty throughout the transition to Workday.
All UF colleges, centers and institutes, and administrative offices will make this transition to Workday.
The “go-live” transition will occur in July 2027. Meanwhile, Empowering UF’s in-depth planning and readiness efforts are already underway to help UF understand and address faculty and staff needs and guide everyone through the transition as smoothly as possible.
Empowering UF will streamline and modernize daily operations for faculty and staff by introducing integrated, user-friendly tools through the Workday platform. The new system will make routine tasks — such as managing HR, finance and planning processes — more efficient and accessible. This transformation aims to reduce the administrative burden on users and enhance their experience.
Not only has UF dedicated technical, project management and functional experts to this project, the university has adopted an organizational change management approach, with organizational readiness, training and communications experts dedicated to ensuring awareness, adoption and understanding. The Empowering UF team will provide regular updates, targeted training and clear communications using multiple methods to ensure awareness and understanding. Please visit Updates to subscribe to our newsletter and check Education periodically.
Workday was chosen for its proven ability to deliver integrated, cloud-based solutions for human resources, finance and planning. Its user-friendly tools and robust functions support greater efficiency, transparency and adaptability for UF faculty and staff. This platform’s capabilities align with UF’s goal to modernize operations and provide the best possible experience for faculty and staff.
Workday will replace the majority of UF’s enterprise resource planning (ERP) solutions, including PeopleSoft and other platforms, with a few exceptions. Several current business systems will remain in use but will be integrated into Workday. As a result, many software programs and systems will be impacted, either through replacement or integration, to ensure streamlined operations and data flow across the university.
The Student Information System (SIS) will not be replaced by Workday during the Empowering UF project. SIS will continue to operate as usual, though there may be some changes in how it works with other systems as Workday is implemented.
For more information on related student technology transformations, read about the Streamlining Academic Management (SAM) initiative. The SAM initiative is designed to help UF students find required classes, progress through their degree programs and graduate on time by implementing new software that unifies and automates curriculum management, degree audit and course catalog systems.
The Empowering UF team is assessing the functions currently provided by PeopleSoft and other systems to determine which will move to Workday. Departments that currently use in-house systems that pull data from myUFL will receive guidance on new ways to access data as processes and integrations are streamlined for the best possible user experience. We will provide updated integration points and reporting tools to ensure users have continued access to necessary information.
Empowering UF will manage the data access and reporting needs of functional users with a “Workday First” prioritized reporting approach. Required historical data from our current PeopleSoft system will be made available via UF OneLake and enterprise reporting tools. Please visit the Empowering UF website Data Reporting & Enterprise Data Warehouse page (under About) for details, including a helpful table showing where you will go for certain types of data following the transition.
Please visit Outreach to learn more. Empowering UF has engaged more than 100 Change Agents recommended by their leadership to serve as informed champions representing their departments and units. Throughout the initiative, they will be provided with information and guidance to help facilitate a smooth transition. The Empowering UF Project Team is formally hosting stakeholder feedback sessions and advisory meetings throughout the planning and implementation process. Hundreds of staff from across the university are part of this thoughtful and inclusive process to ensure the project team identifies, understands and strives to meet their needs.
The Empowering UF Change Agent Network launched in summer 2025, with more than 100 staff representing their units, departments and colleges as trained liaisons to support organizational change management. These Change Agents will be supported with resources to help them promote awareness, encourage adoption and address concerns to ensure they and their colleagues make a smooth and successful transition to Workday. Change Agents serve as advocates and resources for their peers during periods of transformation.
Empowering UF will roll out systemwide training in spring 2027; however, learning activities will be offered throughout the months prior to go-live. Formal training will be customized to users’ roles and system functions.
Meanwhile, everyone is invited to sign up for the Empowering UF Newsletter to stay informed.
We welcome your input and questions. Contact your Change Agent or use our contact form.
In November 2025, Financial Accountable Officers and HR Liaisons throughout the university selected staff from their areas to serve on Empowering UF Security Role Mapping teams. These teams will help identify user roles in the Workday system to grant faculty and staff access to Workday business processes and reports. This complex process requires considerable coordination and input up front, and we appreciate everyone involved. You can view a list of mapping team members and read more in the Empowering UF Newsletter November edition.
Great question — preparing early will assist in the transition to Workday in July 2027! In November 2025, we posted early learning materials in the Education & Resources section of the Empowering UF website. You can explore the content to learn all about Workday’s Core Concepts and specific HCM/Payroll and Finance/Research terminology, plus view a Workday demo. Please continue to return to the website to view refreshed content. Stay up to date by subscribing to the Empowering UF Newsletter, where we will alert you about new resources.