Absence Management
What is it?
When we say Absence Management, we mean the full process for
- Requesting time off
- Correcting or updating time off requests
- Viewing and managing time off balances
Absence Management allows employees to request both everyday time off (like vacation or sick time) and longer-term leaves of absence, while giving managers and HR Professionals an easy way to review and approve those requests.
Key Terminology
Absence in Workday encompasses both time off as well as Leave of Absence. Request Absence/Manage Absence tasks allow the worker to choose between a longer term (leave of absence) vs. a shorter term (time off) request.
Legacy Term: Extended Leave of Absence
Calendar used to request, cancel and view time off.
Legacy Term: Timesheet
Defines how much time off employees can accrue, the timing of the accrual, and other rules. Accrual adds to a worker’s balance.
Legacy Term: Accrual
A sequence of one or more tasks that accomplish the desired business objective (i.e., hiring an employee, paying an invoice).
Legacy Term: EPAF or Workflow
A single leave of absence taken as separate, shorter periods of time.
Legacy Term: Sporadic Leave
Specific type of leave of absence, such as parental or medical/FMLA.
Legacy Term: Leave Type
Defines the accrual frequency for a time off plan and the start and end date of each reporting period. The period controls reporting of both accruals and time off requests.
Legacy Term: Pay Period
Reported time that is non-worked time. Time Off is typically shorter breaks from work, generally less than two weeks in duration with a known end date. Approved time offs subtract from a worker’s accrued or awarded balance.
Legacy Term: Leave
The type of time off an employee enters in his or her time entry calendar. Time Type is selected from a list of Time Off Plans available to an employee, such as vacation, sick, jury duty, etc.
Legacy Term: Time Reporting Code (TRC)