Overview

Introducing a modern, intelligent and unified UF

Empowering UF began in 2024 as a multi-year implementation plan to launch Workday at the University of Florida. In July 2027, Workday will replace the majority of UF’s enterprise resource planning, or ERP, solutions, including PeopleSoft and other platforms, with a few exceptions. Several current business systems will remain in programs that will become integrated into Workday. The current student information system, or SIS, will also remain in place for the time being. Otherwise, Workday solutions will be built to accommodate UF’s needs. Here’s a top-level overview of Empowering UF.

Vision

Empowering UF will build modern, intelligent and unified business processes and systems that empower the UF community. With the OneUF vision in mind, three factors will be critical to our success: a thorough re-envisioning of our business processes, optimized data to facilitate reporting capabilities, and support for faculty and staff throughout the change and beyond.

Guiding Principles

	Transform Business Processes: Provide unified and modern business processes that promote an elevated enterprise-wide experience for the next 20 years
	Engage the UF Community: Promote enterprise-wide engagement to adapt UF policies and practices while providing critical support, information, and care to university stakeholders through robust change management practices
	Create Commonality: Implement administrative systems utilizing vendor best practices that design for the rule, not the exception
	Consolidate Systems: Streamline functionality by minimizing bolt-on applications, shadow systems and adjacent or ancillary systems
	Increase Access to Data: Increase timely access to quality data and reports to support decision making

Transforming how UF does business

	Streamlined, efficient business processes Through standardization and automation, guided by leading practices in higher education. Intuitive processes and integrated reporting capabilities to save time and resources Flexibility to modify business processes as requirements and needs evolve Default and related fields to improve data quality and efficiency
	Enhanced reporting capabilities Through intuitive functions, data visualization, and real-time reports to support operations and strategic decision-making. Self-service reporting that is easily exported to Excel A single source of truth for financial information Integrated finance, HR, and payroll reporting Project- and program-based budget-to-actuals reporting outside of sponsored programs
	A modernized, positive user experience Featuring enhanced mobile capabilities and a robust self-service function. Self-service tools and intuitive interfaces Task review and approvals directly from mobile devices
	Unified systems With enhanced collaboration and improved operational efficiency. Enhanced budget control that links positions to budgets for accurate headcount tracking, alongside clear visibility into vacant, filled, and proposed positions to support effective forecasting Speedier workflows for processes like approvals, requisitions, and notifications, enabling efficient decision-making Simplified processes for requesting, approving, and tracking leave Request and approval tracking, ensuring transparency and reduced follow-up inquiries