Multiple projects are considered priority before the Workday implementation in order to transition bolt-on applications that are built in PeopleSoft ERP or in preparation for integration with Workday.
| Project Name | What is the project about? | Start Date | Planned End Date |
|---|---|---|---|
| One.UF Empowering UF Changes | UF Information Technology removal of the dependency on the existing Enterprise Resource Planning (ERP) system for One.UF mobile/desktop application in preparation for the Workday deployment | September 2023 | June 2027 |
| Student Financials Customizations (Empowering UF) | UF Finance change from cash-based accounting to accrual accounting for Student Financials | January 2026 | TBD |
| Secondary Systems Implementation | Systems that supplement the main ERP system, providing additional capabilities, working alongside the enterprise applications | January 2025 | December 2027 |
| IAM: REFEDS (LOA) Implementation (Empowering UF) | UF Information Technology removal of the reliance on the existing ERP system for Level of Assurance (affiliations) in preparation for the Workday deployment | October 2025 | TBD |
| Move LOA from HR to CS | Moving the PeopleSoft HR application for LOA to the PeopleSoft Campus Solutions environment | August 2025 | May 2026 |
| Kyriba Bank Integrations for Component Units | Using the Workday first approach, UF Component Unit banks can potentially leverage the current UF bank | July 2025 | July 2027 |
| UFIT Applications Update | UF Information Technology alignment of the security protocols within the application layer that will require the current stakeholders to review new applications, evaluate EUF functionality and determine their next steps to meet the needs | August 2025 | June 2026 |
| Agility Data Integration | Transferring UF Data to UF Health that includes demographic, organizational and supervisory information | October 2025 | March 2026 |
| Evisort Implementation | Evisort is an AI-powered contract lifecycle management platform that automates the entire contract lifecycle, from drafting and negotiating to analyzing and storing contracts. Leverage artificial intelligence and machine learning to help businesses manage their contracts more efficiently, transforming how organizations handle contracts across their entire lifecycle. | January 2025 | December 2026 |
| UF Fundriver | Phase 1 is to deploy the Fundriver platform with manual or automated data exchange processes to enable endowment share-based (utilized) tracking and reporting, while maintaining existing PeopleSoft operations. | October 2025 | August 2026 |
| Workday Learning | Workday Learning will replace Sumtotal, which is UF’s training and certification system. This project will align with Workday FIN/HCM deployment. UF Health will select a new vendor and align their Workday Learning implementation with the Workday FIN/HCM that will take place after UF’s deployment in July 2027. | March 2026 | December 2027 |
| UFIRST Remediation | UF will embark on an effort to update the existing UFIRST system to align with the necessary Workday configurations, data and integrations. | March 2026 | July 2027 |
| AIMS Implementation | Upgrading BATS systems and integrating them with Workday FIN/HCM. | February 2026 | February 2027 |
| CITI Training Redesign | Aligning the CITI Training business process and configuration with the Workday integration requirements that will allow for these two applications to communicate in the future. | April 2026 | July 2027 |
| Student ACH to Kyriba | PeopleSoft Campus Solutions will continue to generate ACH payments that will need to be integrated into Kyriba as the centralized banking application. Updates to the integration will take place to move the payments from current standards into Kyriba. | April 2026 | July 2027 |
| Accutime Implementation | Accutime will be the new time clock entry application which will be integrated into Workday. Any departments that remain on Kronos will need to manually update time entries into Workday. | April 2026 | July 2027 |