Procurement

 

What is it?

When we say Procurement, we mean …  

• Requesting goods and services via a Requisition 
• Reviewing for financial accuracy and compliance​ 
• Issuing Purchase Orders to Suppliers​ 

 

View the March 18, 2026, GBAS PowerUp! Workday demo video featuring purchasing at UF. Reference the Purchasing at UF – Part 1 FAQs from the session.

View the April 8, 2026, GBAS PowerUp! Workday demo video featuring building the requisition. Reference the Building the Requisition From Draft to Live FAQsfrom the session.

View the April 15, 2026, GBAS PowerUp! Workday demo video featuring purchasing at UF. Reference the Purchasing at UF – Part 2 FAQsfrom the session.

Key Terminology

Requisition Type

Formal request to purchase goods and/or services. Creates a Purchase Order once approved. 

 

Legacy Term: Form for Outside Suppliers 

Commodity Code

Standardized numerical identifier used to classify and categorize goods and services. UF uses UNSPSC (United Nations Standard Products and Services Code). 

 

Legacy Term: Commodity Code 

Spend Category

Classification used to categorize expenditures of goods and services. Spend Categories are mapped to ledger accounts, ensuring proper financial recording.​ 

 

Legacy Term: Account 

Send Back

Returns requisition to initiator. Initiator can make changes to the requisition and resubmit.​ 

 

Legacy Term: Return 

Cost Center

Budgetary unit where financial transactions are recorded, showing ownership and accountability for those transactions.​ 

 

Legacy Term: Department ID 

Designated

Organization to track funding source types other than Gift or Grants and which necessitate a level of granularity prompted by institutional financial reporting requirements.