We invite you to review this Faculty Introto jumpstart your Workday journey.
What's to come with Workday
Click for an enlarged view of the timeline.Current-to-Future State Crosswalk
Here are some changes you can expect with Workday.
| Category | Current State | Future State |
| Grants and Fund Management | Today, you can navigate to myinvestiGator to see balances for your grants, and you often have to ask administrators for the balances on other funds. These balances are not updated in real-time and are often tracked on spreadsheets outside the system. | In Workday, your myPortfolio reporting dashboard will provide visibility into your grants and other funds (including seed projects, start-up and spendable gifts), with real-time expense and payroll information. |
| Real-time Data Processing | Today, overnight data processing delays access to real-time data. | Workday will offer immediate, live updates as HR and financial transactions occur, ensuring immediate visibility. |
| Time Tracking and Absence Management | Today, time worked and time off are entered and managed through myUFL and One.UF, requiring multiple clicks to access timesheets and navigate between pages. The work week displays Friday through Thursday. As faculty, you may be accustomed to entering only time off, such as sick or vacation time, unless this is entered by someone else on your team. | Workday’s desktop and mobile app make it easier to enter, review and approve time worked and time off. The experience will provide more intuitive navigation, with a Monday through Friday work week. While faculty will generally not need to enter worked time, those responsible for approving time worked will have the ability to review and approve it from a mobile device. |
| Initiating Life Events | Today, to report a change in marital status, the birth of a child or other life events, you must contact Central Benefits. | In Workday, you will be able to initiate this transaction yourself via the Benefits and Pay Hub. |
Please check back for updated information specific to effort certification, travel and more.
Early Workday Training
Start building your Workday knowledge with a preview of what’s to come:
- Workday Navigation, Search, and Features (UF_WKD001_OLT) | Access the course in myTraining
- Course Description: Welcome to Workday! This course introduces the key navigation tools and features you’ll use to get around the system and find information efficiently. You’ll learn how to customize your experience, search, sort and filter information, manage tasks and notifications, use tools to view and work with data and access your profile and account settings.
Early Learning Resources
You can explore the Education & Resources section of this site for overviews about Organizations in Workday, to learn about the Foundation Data Model backbone of the system, and to see what will change for HCM/Payroll and Finance/Research workflows and terminology. We hope you’ll watch some Workday Demos and explore the Workday Terms/Glossary tool.
Our other Workday Intros also provide information about changes in store for faculty and staff based on different functional roles.