What is it?
When we say Procure to Pay, we mean …
- Creating requisitions and issuing POs
- Receiving goods and/or services
- Processing and paying suppliers’ invoices
View the March 18, 2026, GBAS PowerUp! Workday demo video featuring purchasing at UF. Reference the Purchasing at UF – Part 1 FAQs from the session.
View the April 15, 2026, GBAS PowerUp! Workday demo video featuring purchasing at UF. Reference the Purchasing at UF – Part 2 FAQsfrom the session.
View the May 20, 2026, GBAS PowerUp! Workday demo video featuring requisition submission and assignments in Workday. Reference the Requisition Submission & Assignment FAQsfrom the session.
View the May 27, 2026, GBAS PowerUp! Workday demo video featuring purchasing with grants in Workday. Reference the Purchasing with Grants – Requisitions FAQsfrom the session.
View the July 29, 2026, GBAS PowerUp! Workday demo video featuring requisitions in Workday. Reference the Driving Payments Through Workday Receiving FAQsfrom the GBAS PowerUp! session.
Key Terminology
Formal request to purchase goods and/or services. Creates a Purchase Order once approved.
Legacy Term: Requisition
The process to request to pay a supplier invoice that is not related to a Purchase Order.
Legacy Term: Unencumbered Voucher/Non-PO Invoice
The process to pay a supplier’s invoice related to a Purchase Order or submitted via Supplier Invoice Request
Legacy Term: Voucher/Invoice
Confirmation that goods or services, purchased on a purchase order, have been received.
Legacy Term: Invoice Approval
The corporate credit card used to make small-dollar purchases of approved goods and services (non-travel), within established single transaction and cycle limits. This card is separate from the Travel Card.
Review, allocate and process procurement card transactions.
Legacy Term: Create Expense Report (Reconcile PCard [Non-Travel] Charge)
Standardized numerical identifier used to classify and categorize goods and services. UF uses UNSPSC (United Nations Standard Products and Services Code).
Legacy Term: Commodity Code
Classification used to categorize expenditures of goods and services. Spend Categories are mapped to ledger accounts, ensuring proper financial recording.
Legacy Term: Account
Returns requisition to initiator. Initiator can make changes to the requisition and resubmit.
Legacy Term: Return
An FDM (Foundation Data Model) dimension that allows users to tag transactions with a label. Worktags assist in defining the purpose of a transaction. Worktags make transactions easier to find, help clearly label the business purpose of a transaction, and facilitate reporting and data summarization.
Legacy Term: Chartfield