Procure to Pay

Formal request to purchase goods and/or services. Creates a Purchase Order once approved. 

Legacy Term: Requisition

The process to request to pay a supplier invoice that is not related to a Purchase Order.

Legacy Term: Unencumbered Voucher/Non-PO Invoice

The process to pay a supplier’s invoice related to a Purchase Order or submitted via Supplier Invoice Request

Legacy Term: Voucher/Invoice

Confirmation that goods or services, purchased on a purchase order, have been received.

Legacy Term: Invoice Approval

The corporate credit card used to make small-dollar purchases of approved goods and services (non-travel), within established single transaction and cycle limits. This card is separate from the Travel Card.

Review, allocate and process procurement card transactions.

Legacy Term: Create Expense Report (Reconcile PCard [Non-Travel] Charge)

Standardized numerical identifier used to classify and categorize goods and services. UF uses UNSPSC (United Nations Standard Products and Services Code). 

Legacy Term: Commodity Code 

Classification used to categorize expenditures of goods and services. Spend Categories are mapped to ledger accounts, ensuring proper financial recording.​ 

Legacy Term: Account 

Returns requisition to initiator. Initiator can make changes to the requisition and resubmit.​ 

Legacy Term: Return 

An FDM (Foundation Data Model) dimension that allows users to tag transactions with a label. Worktags assist in defining the purpose of a transaction. Worktags make transactions easier to find, help clearly label the business purpose of a transaction, and facilitate reporting and data summarization.

Legacy Term: Chartfield